common questions

FAQ for exhibitors

Your company can find answers to common questions here.

preparations

Before your participation

Read through all important documents. The official exhibitor information, guides, etc.

Monday 6th May 08.00-20.00

Wednesday 8 may 17.00-22.00

Tuesday 7 May 09.00-17.00

Wednesday 8 May 09.00-16.00

Do you want to order items for your booth? Or do you have questions or concerns? Contact our partner Workman Event; they assist you with everything related to your booth.

General information

Kistamässan

Arne Beurlings Torg 5

164 40 Kista

Near Kistamässan, there are several hotels that we can recommend:

  • Scandic Victoria Tower
  • Comfort Hotel Kista
  • Memory Hotel
  • Connect Hotel Kista
  • Scandic Kista
  • The Studio Hotel

Read more about the different accommodation options here:

https://www.kistamassan.se/en/hotel/

KM Restauranger

Phone: 08 410 608 20

Email: Konferens@kmgroup.se

Please note that all alcohol found on the premises that is not ordered through KM Restauranger will be confiscated. This is because alcohol legislation does not allow for personal alcohol brought into Kistamässan’s premises.

For ordering booth catering and beverages, please contact: KM Restauranger

ATTENTION! Right now we have reduced parking opportunities due to a major infrastructure project led by the City of Stockholm and the Swedish Transport Administration.
We, therefore, encourage everyone to use public transport as much as possible when you visit the Kistamässan. Plan your trip here.

More information here.

PARKING TAX
Fee every day 00-24

SEK 50 per hour started
SEK 150 for 12 hours
SEK 200 for 24 hours

The parking machines accept both payment cards and text messages. No cash.

Through My Easyfairs, you can register your booth personnel. All booth personnel must have a personal exhibitor card at the fair. Here’s how you register booth personnel:

  1. Log in to My Easyfairs https://my.easyfairs.com/login.
  2. Click on “Manage Stand” for the current fair.
  3. Go to the “Prepare your stand” tab.
  4. Click on “Register your staff” under the “Stand personnel” section.
  5. Click on “Register your staff” in the new view.
  6. A new window will open.
  7. Click on “Team” in the left menu.
  8. Click on “Add staff” at the bottom right.
  9. Click on “Register Stand Personnel.”
  10. Fill in the details + click “Next.”The person who has just been registered will receive a confirmation email to the provided email address.

There are attractive marketing spaces in several locations at Kistamässan where you can showcase your message. Contact us for information!

In the Exhibitor Academy, you receive concise and overview information on how participation in a trade fair can look like.

Easyfairs draws your attention to fraudulent offers of list data and other “services” that you may receive via unsolicited emails.

If you receive such a communication, it is certainly fraudulent and does not come from Easyfairs. Easyfairs respects the privacy of attendees and never sells private data to third parties.

to think about

During your participation

We will place your reader in your booth before the first day of the fair, and you ensure that it is visible to visitors. With this reader, you can transform your visitors into qualified leads. The reader is a wireless sensor, and when visitors touch the reader with their Smart Badge (name badge), they automatically collect the information about your company that you have set up on My Easyfairs. This information is sent to the visitors in a summary email at the end of each fair day. If you have GoLeads, GoPlus, or GoPremium, you will receive a list of contact information for those who interacted with your reader. You can find the list on My Easyfairs after the end of the fair.

With Visit Connect, you can scan information about visitors in your booth simply by scanning the QR code on their Smart Badges (name badges). This facilitates your follow-up after the fair and ensures that you do not lose important business cards or contact information. Approximately 1-2 weeks before the fair, you will receive more information about this. In My Easyfairs, you can find more information about Visit Connect: https://my.easyfairs.com/login

to do’s

After your participation

Smart Badge Reader:

You can find all visitors who interacted with your reader in My Easyfairs the day after the fair under “see results” and “download leads.”

The Smart Badges you have scanned with the Visit Connect app are available in the app and on your Visit Connect portal. The designated contact person for the exhibition has access to the portal.

our exhibitor portal

MyEasyfairs

MyEasyfairs is the hub of your participation at the fair. Here, you upload information about your company, your logo, the products you showcase at the fair, register booth personnel, and access important information before the fair. MyEasyfairs is connected to the exhibitor list, so make sure to maximize your visibility by keeping your profile updated. Visitors plan their visit based on the exhibitor list.

Login to MyEasyfairs

A digital business card

Smart Badge

As an exhibitor, during the setup, you will receive a reader to mount on your booth wall to enhance the overall experience for our visitors. The reader is a wireless sensor placed in your booth. When a visitor touches the reader with their smart badge, it automatically collects all the company information you have shared in your My Easyfairs. The information is summarized and sent in a consolidated email after the end of each fair day.

If you, as an exhibitor, have a GoLeads or a GoPlus package, you gain additional benefits with our smart badge technology. You will have access to a list of all contact information for those who interacted with your reader during the fair. The list can be found in your My Easyfairs account the day after the fair closes.

Visit Connect is included in participation for those who have chosen the EasyGo Leads or EasyGo Plus packages. The service allows you to easily gather information about your visitors by scanning the QR code on their entry cards with your phone or tablet. A convenient way to obtain qualified and detailed leads!

Hold up your phone or tablet and scan the QR code on the visitor’s name badge. After scanning, you can answer prepared questions, add a note, attach a voice memo, and add a picture to each lead.

Hold up your phone or tablet and scan the QR code on the visitor’s name tag. After you scan, you can answer the prepared questions, add a note, add a voice memo and a picture to each lead.

gather contact information

Visit Connect

For you with GoLeads, GoPlus and GoPremium. With the Visit Connect app, you can scan information about the visitors who visit your stand, simply by scanning the QR code on their Smart Badge. This facilitates your follow-up after the fair and ensures that you do not lose important business cards or contact information.

Do you need stand service?

Do you want to order things for the stand? Or do you have questions or concerns?
Contact our partner Workman Event, they will help you with everything about your stand.

Contact stand service